Whether you're leading a retrospective, planning a strategy offsite, or facilitating a team alignment workshop, preparation is everything. But let’s be honest: facilitation design can be time-consuming. That’s where Generative AI comes in as your behind-the-scenes co-facilitator.
Why Use GenAI Tools as a Facilitator?
Generative AI helps facilitators:
- Brainstorm new formats or adapt old ones
- Personalize icebreakers and warmups
- Draft agendas based on team goals
- Create summaries or wrap-up reflections in seconds
- Practice asking powerful, inclusive questions
Prompt Library for Facilitators
1. Design Meeting Agendas
“Design a 90-minute retrospective agenda for a Scrum team. Include diverging and converging activities, a check-in, and wrap-up.”
Variations:
- “Create a half-day agenda for a leadership strategy alignment session.”
- “Suggest time-boxed agenda items for a conflict resolution workshop.”
2. Generate Icebreakers or Energizers
“Suggest 5 creative and inclusive icebreakers for a virtual team that hasn’t worked together before.”
Variations:
- “Give me 3 short energizers for a 2-hour online meeting.”
- “I’m facilitating a cross-cultural session—what icebreakers promote psychological safety?”
3. Draft Debrief & Reflection Questions
“Give me 5 reflection questions to debrief a high-stakes design thinking session.”
Variations:
- “Create a closing reflection circle prompt for a group that just went through conflict.”
- “How can I help a team reflect on failed goals without blaming?”
4. Summarize Session Notes or Key Insights
“Summarize the following notes into 3 key takeaways and 2 action items. [Paste notes]”
Variations:
- “Write a friendly follow-up email with the key decisions and next steps from this meeting.”
- “Turn this chat transcript into a concise summary for stakeholders.”
5. Craft Powerful, Neutral Questions
“Give me open-ended, inclusive facilitation questions for a product visioning session.”
Variations:
- “I’m working with a tense team—suggest non-confrontational ways to ask about underlying concerns.”
- “What questions can I ask to bring quieter team members into the conversation?”
6. Plan Group Activities or Liberating Structures
“Suggest 3 Liberating Structures for a team that is unclear about their shared purpose.”
Variations:
- “What activities help a team decide between multiple conflicting priorities?”
- “Design a group activity for mapping stakeholder influence and interest.”
7. Create Working Agreements or Group Norms
“Help me co-create working agreements with a new team. Suggest prompts and sample norms.”
Variations:
- “What norms support virtual collaboration across time zones?”
- “I want to create norms around disagreement and debate. Suggestions?”
Bonus Tips for Using GenAI in Facilitation
- Treat GenAI tools as **co-creators**, not as the final voice. You bring the empathy and situational awareness.
- Prompt iteratively: “Now make it more fun,” or “Now include introverts.”
- Save and tag your best prompts in a Open Prompt Manager, doc, Notion, or voice memo for reuse.
Register Now - AgileWoW PSFS Class
The article was originally published by AgileWoW