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Facilitation Techniques for Scrum Events

Scrum events create regularity and transparency and minimize the need for meetings not defined in Scrum. The events are the Daily Scrum, Sprint Planning, Sprint Review, Sprint Retrospective, and the Sprint. Often, Scrum events don’t go as planned. Good, lightweight facilitation can help the Scrum Teams get back on track. 

Without good facilitation, the Scrum events can turn into ineffective meetings: 

  • The purpose of the events may be missed
  • People might talk over each other or not talk at all
  • We might constantly hear the same few voices and miss out on the opinions of others 
  • Events can run over their timeboxes without creating necessary action items
  • Opportunities to collaborate and progress toward desired outcomes may be missed
     

The following pieces highlight the purpose of each of the Scrum Events, an indication of where the event’s facilitator should place their focus, and a few examples of facilitation techniques that can help guide a team to successful outcomes.

 

Module
About the Daily Scrum Event Purpose: Developers inspect progress toward the Sprint Goal. Output of the Daily Scrum is a plan for the next working day Facilitator Focus: Enable an atmosphere where the team focuses on delivering quality, commitment (Sprint Goal) and addressing impedimen...
4.4 from 7 ratings
Module
About Sprint Planning Event Purpose: Initiates the Sprint by laying out the work to be performed for the Sprint. Output is a Sprint Backlog (Sprint Goal + selected PBIs + Plan) Facilitator Focus: Enable a collaborative and transparent environment with a clear objective. Keep the team f...
4.1 from 7 ratings

 

Module
About the Sprint Review Event Purpose: Inspect the Increment, through feedback and adaptation of the Product Backlog if needed Facilitator Focus: Enable an engaging, energetic and participative environment. Encourage listening vs. reacting. Empathize, listen actively and build synergy b...
5 from 4 ratings
Module
About the Sprint Retrospective Event Purpose: The Scrum Team inspects how the last Sprint went; individuals, interactions, process, tools and Definition of Done. Output: the Scrum Team adapts by identifying the most helpful changes to improve its effectiveness. Facilitator Focus: Enabl...
4.8 from 6 ratings

 

 


Resources:

Book
By David Spinks, Glaudia Califano, Patricia Kong - Scrum requires healthy collaboration, not just between the members of the Scrum Team, but also between the Scrum Team and its stakeholders to gather feedback and input. Collaboration is the heart of thriving Scrum Teams, but most available resources...
5 from 2 ratings

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Learning Series
Facilitation can be used to lead people toward agreed-upon objectives in a manner that encourages participation, ownership and creativity by all involved. Learn about the principles of facilitation, skills and traits of a facilitator, how to facilitate diverse perspectives and explore some facilitation techniques for the Scrum Events.