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Jira Kills the Sprint Backlog

June 19, 2020

Jira Kills the Sprint Backlog

 

If you were in my class, you probably remember the exercise, where participants list roles, artifacts and events in Scrum. There is one particular case, that started appearing about 7 years ago. Some groups were unaware that a Product Backlog and a Sprint Backlog were separate artifacts, they just thought there is a "backlog". This keeps popping up from time to time. When I invstigated further, it became clear, that it's a matter of tooling.

Many big project management tools, like Jira, Rally or Version One (and many others) make it effortless to go from one backlog to the other, automatically move undone items into a new Sprint and create upcoming Sprint Backlogs for multiple Sprints. Result?

 

  • Automatic carry-over kills any verification - Do we still need PBIs from last Sprint? We don't check, therefrore we can forget about optimizing value.

  • Product Owner manages work inside the Sprint Backlog - doesn't he have enough to do already? But since he is responsible for the "single backlog" ...

  • The Development Team does not touch the "backlog" - it's the PO that manages the "backlog", so why should we bother?

  • We plan 6-7 Sprints ahead and never verify, because those elements disappear from the "main" backlog (*cough* waterfall *cough*)

  • Definition of Done? Increment? But we have tasks to do in our "backlog"

 

I hope that you can see where problems are. It's not the tool itself, but using its default settings without understanding what the original idea behind it was. There are many Scrum Teams sucessfully using Jira, Version One, Rally and many other work tracking systems. 

Just don't let the tool run your Scrum for you.


What did you think about this post?

Comments (64)


Dennis Mansell
05:39 pm June 21, 2020

Thank you too, I did learn something valuable.


Bassem Hamdi
03:37 am June 22, 2020

Thank you Kate for pointing this out while I agree that tools are not the problem when it comes to scrum adoption, jira itself is not an information radiator it reduces organizational transarency , it lacks portofolio / projects view and it gives you basic agile metrics ( velocity + story point ) which as you know the worst metrics to use ( peopke confuse velocity and productivity ). the sprint boards doesnt respect Kanban maturity model and finally if you want all of these features to jazz up your scrum implementation ( jira portfolio + agike metrics + sophisticated Kanban boards ) you end up buying addons ( atound 69 usd per user ) for a small developpement shop we pay alreasy 1500 USD Arr for 25 persons and if I want more addons I will pay around 3700 USD / ARR while other tools offer all of that out of the box for 900 USD ARR .long story short I dropped jira 5 years ago, i prefer using either physical board or better tools. I don't recommend using it as it's not the most suited one for advanced mature teams , as some mentionned it's an enhanced bug tracking tool. Kind regards


Kate Hobler (Terlecka)
04:15 am June 22, 2020

Interesting! Is there a place I can read about it?


Kate Hobler (Terlecka)
04:52 am June 22, 2020

I know that there are companies that can somehow reduce that pricing, but I am not sure how exactly they do that. But this really seems to be a loooot!


Zoltan Csutoras
09:10 am June 22, 2020

Yes, absolutely! Thank you for your interest, Kate. We collected the four ways in this article: https://scrummate.com/be-ca...

Would love to hear what you think about it. 🙌


Bassem Hamdi
09:38 am June 22, 2020

Indeed I dropped Jira long ago and I moved to more Kanban systems focusing on service delivery efficiency aligned with organizational value stream activities. My fav tool is https://kanbanize.com/ check it out if you are interested I can get you 3 months free trial :) The best


Kate Hobler (Terlecka)
12:27 pm June 22, 2020

I love it. You summed up my thoughts in more organized manner and a little less controversial way :)
I will be forwarding it to people asking for tooling guidance :D


Zoltan Csutoras
01:15 pm June 22, 2020

Wow, thank you so much, Kate! 🙌


Sandeep
08:26 am June 27, 2020

"Individuals and interactions over processes and tools. "


Kate Hobler (Terlecka)
08:38 am June 27, 2020

Can't argue with that :D
For process vs tool though its the tool supporting the process, not the other way around.


Kelly Drozd
07:50 pm June 30, 2020

Hi Kate - I am on the Product Marketing team for Jira Cloud at Atlassian. I am also a former customer that scaled both Jira and Confluence across a large marketing organization as a part of my role in driving agile adoption. If you are open to it, I would love the opportunity to speak to you about your experience with Jira and dig into some of your issues. If you or anyone on commenting here is interesting in connecting here is my email - kdrozd@atlassian.com. Thank you, Kelly


Kate Hobler (Terlecka)
08:48 pm June 30, 2020

Hi Kelly - thank you for reaching out. I'd gladly talk to you - I'll send you an e-mail tomorrow!


Marcelo_L
11:20 pm July 22, 2020

Kelly....if you'd like yet another Scrum Trainers (Full Disclosure, I'm a CST, not a PST.), I'd love to share my experience with Jira as well, because while I wouldn't QUITE put things the way Kate has stated here, I can certainly see how those conclusions could VERY easily be arrived at.

If it sounds like I have a laundry list, not quite, but it's not small either.

marcelo.lopezjr@3back.com


John R. Allen
02:37 am December 11, 2020

I was fortunate enough to learn the web before there were any tools, by writing my pages in HTML. I was just as fortunate to learn Scrum before there were tools as well. In both cases, I found that the succeeding generations, who learned to be wizards with the tools but skipped the foundations, always tipped over at some point and either failed or took a hard lesson and went back and learned the foundations.